Guide for schools
How a school registers, signs in as itself, publishes, and manages its page and team.
Guide for schools
On EduPress a school has its own page, like a company page on a professional network. The page belongs to the school, not to any one person. The school publishes news, results, events and opportunities. Students, families and the public follow along.
Registering your school
Go to Register your school. There are three steps.
- School.
- Your website. Press Fetch to fill in your profile from it.
- Your school's name, type and location.
- The school's own email address. The school signs in to its page with this address, so it must be different from your personal email.
- Admin. Your name, work email and (optionally) phone number. Then a password of at least 12 characters for your own account. If you already use EduPress, give that account's email; your password stays the same.
- Review. Accept the Terms of Service and Privacy Policy. Then upload proof that the school is registered: a PDF, JPG or PNG of up to 5 MB. The proof is stored privately and is seen only by EduPress reviewers.
A few rules apply to email addresses:
- Your work email can't be a throwaway address. Personal addresses such as Gmail or Yahoo are accepted, but the reviewer is told.
- Each application needs its own email. Your email can't already be on another application. If you already use EduPress, apply with that account's email. The school's email can't be one another school already signs in with.
After you submit, EduPress emails a 6-digit code to confirm the address. The code works for 10 minutes.
Review and approval
EduPress staff review every application.
- If approved, EduPress creates your school's page on a 30-day trial that counts as Starter, then moves it to Free. The person who applied becomes the school's owner, with full access. EduPress emails both the applicant and the school's address.
- If rejected, the applicant is emailed the reason.
EduPress can close new school registrations at any time.
The school signs in as itself
- Where. The school signs in to its own page at School sign-in, with the school's email address. To set its first password, use Forgot password.
- Web only. School sign-in is on the web. It is not in the mobile app.
- What it can do. Signed in as itself, a school can edit its page details, ask EduPress to change its core details, and manage its team: invite people, answer join requests, and change or remove members. Everything else, including the inbox, the alumni list and safeguarding, is done by people on the team.
Everyday work is usually done by the people on the school's team. See the guide for school team members.
What your school can publish
- Posts.
- Formats: articles, photos, videos (from YouTube or uploaded), documents of up to 20 MB, and image galleries.
- Timing: you can save drafts and schedule posts.
- Deleting: deleted posts go to the trash, and you can restore them from there.
- Sections: posts are organised in sections. A "News" section is created for you.
- Exam results.
- What is shown: by default, only school totals (a summary) are published. You can choose to publish individual results instead: names, division, aggregate or points, and subject grades.
- What is never shown: candidates' photos and index numbers are never public.
- Formats: EduPress supports PLE, UCE, UACE, IGCSE, IB, A-Level, SAT and other exam formats.
- Events.
- Newsletters, with co-authors you invite.
- Quizzes.
- Listings.
- Types: business, job, programme, admission and offer listings.
- Publishing: a school's listings go live straight away.
- Minimum age: you can set one between 13 and 99.
- Communities.
- Visibility: public or private.
- Joining: open to anyone, or by approval (approval is the default).
- Roles: member, moderator or leader. A leader decides who joins and changes the settings; a moderator can clear the Editor's Desk.
- Fundraisers.
- Who creates them: community leaders, with a target of at least UGX 1,000.
- Payout account: only the school's owner can set the account that receives the money, by MTN, Airtel or bank. A new payout account is held for 48 hours before it can be used.
- Live video through YouTube. Streams are created as unlisted.
Some features depend on your school's plan.
Who is notified
- Posts. When you publish a post, your followers who can see it are notified. A post for your own school only reaches your own school.
- Announcements and events. These reach your followers and every active account linked to your school, if they can see your page.
Review of what schools publish
A system admin at EduPress can turn on review for school posts, exam results, events and community posts. Each of the four has its own switch, and all four are off until an admin turns one on. While a switch is off, what you publish goes live straight away.
While a switch is on, a new item waits as a draft until it has been checked. The automated check, an AI model run by NVIDIA, reads a school's posts, events and exam results, and the posts its staff make in a community. A member's post in a community never reaches the automated check. When review is on for that community, a person checks it.
- It can publish. For a school post, an event, or a post its staff make in a community, the automated check publishes the item by itself when it approves it with at least 90% confidence. No person looks at it first.
- It can send things back. If it rejects an item, the item goes back to draft with a note saying why. If it is unsure, or the service is down, the item waits for a person.
- It reads text only. The check can't see photos, videos or documents. Anything that has a photo, a video, a document, a slideshow or an embedded player always waits for a person, however the text reads. So does anything it can't read in full, such as a very long post.
- It never approves exam results. A person always publishes results, though the automated check can send one back to draft.
- A person has the last word. Once a person has approved or returned an item, the automated check changes nothing. Text that tries to give the checker instructions always goes to a person.
Messages from members
Your school can have an inbox.
- Turning it on. Messaging is off until someone with the settings permission turns it on and chooses at least two topics: admissions, fees, results, events or general. Turning it off stops new conversations only.
- Who writes first. A member always starts the conversation. Your school can only reply.
- Who reads and replies. Team members with the messages permissions. Replies are signed as the school, never as the person who typed them, and each one is recorded. The school's own sign-in cannot reach the inbox.
- Children. Someone under 18 can write to your school only while a guardian allows it, and the guardian receives a copy of every reply. Messages are text only.
Pupil posts
Every post a pupil under 18 writes, and every change they make to one, waits for your staff before anyone else sees it. That covers their own posts and their Bulletin posts. Until then only the pupil, your team and, for a Bulletin post, the Editor's Desk can see it.
- Who reviews. Anyone on your team as owner, admin or staff, in Page admin under Pupil posts. Nobody needs a special permission. The school's own sign-in can't review, and neither can EduPress staff.
- Approve or send back. Approve publishes the post. Send back returns it to the pupil with a note they read, between 10 and 500 characters. They can write it again with your changes and send it. The pupil is told in the app either way. If two of you decide at once, the first decision counts. If the pupil changes the post after you open it, you're asked to read it again first.
- The Editor's Desk. Your Bulletin's editors can send a pupil's Bulletin post back with a note, or recommend it. A recommended post moves to the top of your list, marked "Recommended by the Editor's Desk". Only your staff publish a pupil's post.
- Not confirmed yet. A pupil your school hasn't confirmed can still write, but their posts wait under Not confirmed yet. Confirm pupil confirms them, just like Confirm pupils (see "Confirming your pupils" below), and needs the users permission. Without it you'll see "Ask a school admin to confirm this pupil."
- Waiting posts. A post nobody reviews keeps waiting, and the list shows how long. While anything has waited more than 3 days, your school's owners get one reminder a day in the app. It gives a count and never names a pupil.
Your alumni list
EduPress builds your alumni list for you. An adult former pupil appears once someone on your school's side has approved them into your school's main community. Under-18s never appear.
- People can hide themselves from every alumni list. Your school cannot hide them.
- Team members with the users permission can remove a wrong entry and restore it. Both are recorded, and the person is told when they are removed.
Confirming your pupils
When a pupil joins your school's main community, EduPress can let them in automatically. Until someone on your team confirms them, other pupils and staff can't see their profile, and they can't connect with other pupils. The pupil sees "Your school hasn't confirmed you yet." on their own profile.
- Where. Team members with the users permission open Page admin on the web and go to Confirm pupils. Each pupil waiting is listed, with their class if there is one. Press Confirm beside the ones you know.
- One tap each. There's no bulk button, so you only confirm people you recognise.
- Who can't. Your school's own sign-in can't open the list or confirm anyone. EduPress staff can read the list but can't press Confirm.
- Recorded. Each confirmation is recorded against the person who pressed it.
- Not in the app. There's no Confirm pupils screen in the mobile app.
Pupil records
Your school can record what its pupils earned: awards, positions they held (prefect, captain, club head) and their exam results. Each entry shows on the pupil's profile and CV as "Confirmed by the school".
- Team members with the users permission do this on the web, in Page admin under Pupil records. Your school's own sign-in can't, and neither can EduPress staff.
- You can record entries for your pupils and former pupils: people someone at your school accepted into its main community. Under-18s are included, because this is your school's own tool. Nobody outside your team sees that list.
- Type an award or a position, with the year and, if you like, the term.
- For an exam result, choose one of your published individual results and press This is beside the right candidate. We never match names for you, because a wrong match would put another child's grades on a CV. The exam, the year and the grade are copied. The index number and the photo never are.
- Awards and positions show to anyone who can open the pupil's profile. Exam results show only to the pupil, to staff at the school that recorded them and, while the pupil is under 18, to a guardian your school has verified.
- The pupil is told each time you add an entry, and so is each guardian their current school has verified while they're under 18.
- To take an entry off, press Remove and say why: it needs correcting, or it's on the wrong pupil. We keep the removed entry and your reason for the audit, and you can add it again once it's right.
- A pupil can also put their posts on your main Bulletin on their CV, under Published writing, marked "Published by" and your school's name, once a member of your staff approved them, and only while your school confirms the pupil. If the pupil changes a post, it comes off until your staff approve it again. They choose which ones. Only the title, your school's name and the date are printed.
Safeguarding
Reports about your pupils go to your school's safeguarding lead, not to everyone on your team.
- Naming a lead. An owner, or an admin with the settings permission, names a lead and a deputy in the Team section of Page admin's Settings. Each must be an adult owner, admin or staff member with an active account and a confirmed email or phone number. You choose the title shown: senior woman teacher or senior man teacher. They're told in EduPress and by email. The school signed in as itself can't name one.
- What reaches the lead. A report on something one of your pupils wrote, a report about one of your pupils, a report on a conversation one of them is in, and any report one of them files. Each opens a case. More reports about the same thing and the same pupil join that case. A report with nobody under 18 in it opens no case.
- The Safeguarding tab. The lead and the deputy work on cases on the web, in the Safeguarding tab of Page admin. A case shows what was reported, the messages around it, and every step taken. Owners and admins see how many cases are open and overdue, never what's in them. EduPress records each time someone opens a case.
- Steps. The lead acknowledges a case first. Then they record what they did: talked to the pupil, contacted the parents, contacted the other person's school, or referred it to Sauti 116, the police or another body. They close it with an outcome and a note. EduPress doesn't contact anyone for you.
- Deadlines. Acknowledge within 24 hours, and close or refer within 72 hours. The clock runs through nights, weekends and holidays. If nobody acknowledges a case in time, your deputy and your owners are told. At 48 hours, EduPress sees it too. While a case is past its close-or-refer deadline, your owners get a reminder each morning until it's closed or referred.
- No lead yet. Until you name a lead or a deputy, reports about your pupils go to EduPress. While you have no lead and your school has pupils, Page admin shows a banner and your owners get a reminder once a week.
- Someone too close to it. A case never goes to a lead or deputy who is the pupil's parent or guardian, the person reported or the other person in the conversation. It goes to the other one, or to EduPress.
- Leaving the role. If your lead or deputy leaves the team or becomes a plain member, your owners are told the role is empty. Their open cases go to the other one, or to EduPress if the other one can't take them.
- What notifications say. A notification about a case never names the pupil or says what happened, only that there's a case at your school.
- How long. A case and its record are kept for 6 years after it's closed, then deleted.
Your public page
If your page is open to everyone, your page at /school/your-school shows:
- your cover image, logo, name, type or tagline, and location
- your website, description, founding year, specialties and social links
- the number of approved students and community leaders (numbers only, never names)
- a "News from your school" card that asks readers to sign in: your posts are shown only to signed-in members
- a preview of your team, open jobs and upcoming events
- your map pin (you can hide it) and a Message button
- for signed-in members, your alumni list
Your team is listed only if each person chooses to be. Only adults are listed. Students on the team are listed only at higher-education institutions. A listing shows a name, role and photo, never an email address or phone number.
If it isn't open to everyone, that page shows your card, your founding year, specialties and social links, and your open jobs. It shows no numbers, team or events.
Who can see your page
An owner or admin chooses this in Page admin on the web, under Settings > Privacy. Your school's own sign-in can't change it, and neither can EduPress staff.
- Everyone. Anyone can see your posts, events and results. Every school starts here.
- Signed-in members. People with a confirmed EduPress account (a confirmed email or phone) and your own school can see them. Everyone else sees your card.
- Own school only. Only your team, the pupils your school confirmed (former pupils too) and the parents your school verified, while their child is under 18, can see them. Everyone else sees your card.
Your card is always public, so parents can find you and pupils can join: your name, logo, cover, tagline, description, place, website, your map pin (unless you hide it), your type, and how to join or message you. It shows no posts, events, results, people, alumni list or numbers.
A post can also be for your own school only, even when your page is open to everyone. Choose it under "Who can see this" when you write or edit the post. A post is never seen by more people than your page allows.
Making your page more private works from the next visit. It can't take back what people already saw or shared. Opening it up asks you to confirm first, because everything you posted while it was private becomes visible too. Every change is recorded, and your other owners and admins are told in the app.
People outside your audience can still follow you. They're told about a post only when they can see it, and about an event or an announcement only when they can see your page. Nobody can send them your post.
Plans and payment
| Plan | Price per month |
|---|---|
| Free | UGX 0 |
| Starter | UGX 40,000 |
| Professional | UGX 75,000 |
| Institution | UGX 200,000 |
- Paying yearly costs 20% less.
- Trial: every approved school starts with 30 days at Starter allowances. A school that isn't paying can also try Starter or Professional free for a month, once a year.
- How to pay: schools pay with mobile money through Flutterwave. EduPress can also send an invoice, normally due in 30 days.
- If a payment is not made, the school moves to the Free plan. Reminders are sent 7, 3 and 1 days before a subscription or trial ends.
Changing your school's core details
- You can edit yourself (with the settings permission): your description, tagline, specialties, highlights, locations and map pin, founding year, website and social links, logo, cover and colour. Every change is recorded.
- Through "Request a change": your school's name, web address, type, status, sign-in email or plan. Only EduPress changes these. A save that includes any of them is refused as a whole, and each request reaches EduPress support.
Leaving EduPress
To leave, contact EduPress.
- Archiving. EduPress archives a school with a written reason. Archiving suspends the school's page, cancels its subscription and, by default, suspends the accounts linked to it.
- Deleting. A school can be deleted only when no accounts are linked to it. Its media is deleted with it.